Privacy Policy

PRIVACY POLICY

Privacy Policy — Ghana Law Society Mobile App

Effective Date: April 11, 2026 Last Updated: April 11, 2026

1. Introduction

The Ghana Law Society (“GLS”, “we”, “us”, or “our”) is committed to protecting the privacy of our members and users. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use the Ghana Law Society mobile application (“the App”).

By using the App, you agree to the collection and use of information in accordance with this policy.

2. Who We Are

Ghana Law Society P.O. Box GP 1093, Accra, Ghana Email: support@ghanalawsociety.org.gh Website: www.ghanalawsociety.org.gh

3. Information We Collect

3.1 Information You Provide Directly

Personal details: Full name, title, date of birth, gender
Contact information: Email address, phone number, residential address, city, region
Professional information: Year of call to the bar, chamber name, chamber address, bar number, practising licence number
Student information: Student ID, law faculty, enrolment dates, law school
Account credentials: Email address and password (encrypted)
Profile photo: Uploaded at your discretion
Documents: Certificates and supporting documents you upload

3.2 Payment Information

When you make payments through the App, we collect:

Mobile money phone number
Payment type and amount
Transaction reference numbers

We do not store your full mobile money PIN or wallet credentials. Payments are processed securely through Hubtel, a licensed payment service provider in Ghana.

3.3 Information Collected Automatically

Device information: Device type, operating system, app version
Usage data: Features accessed, screens visited, timestamps
Log data: Error logs, crash reports

4. How We Use Your Information

We use the information we collect to:

Provide membership services: Manage your GLS membership, issue practising licences and certificates
Process payments: Facilitate dues payments, registration fees, and certificate fees via Hubtel
Send communications: Notify you of important membership updates, event announcements, and payment confirmations via SMS (mNotify) and in-app notifications
Verify identity: Confirm your status as a registered lawyer or law student in Ghana
Improve the App: Analyse usage patterns to enhance features and fix bugs
Comply with legal obligations: Maintain records as required by Ghanaian law and the Legal Profession Act

5. How We Share Your Information

We do not sell your personal information to third parties. We may share your information with:

Firebase (Google LLC): Cloud infrastructure for authentication, database, and file storage. Data is processed under Google’s privacy standards.
Hubtel: Payment processing. Hubtel receives your mobile number and transaction amount to facilitate payments.
mNotify: SMS notification delivery for payment confirmations and alerts.
GLS Administrators: Authorised GLS staff who manage membership records and approvals.
Legal authorities: When required by Ghanaian law, court order, or governmental authority.

6. Data Retention

We retain your personal data for as long as your membership is active. If you delete your account:

Your personal data is removed from active systems within 30 days
Payment transaction records may be retained for 7 years for financial compliance purposes
Anonymised statistical data may be retained indefinitely

7. Data Security

We implement appropriate technical and organisational measures to protect your data including:

Firebase Security Rules restricting data access by authenticated users only
Encrypted data transmission (HTTPS/TLS)
Passwords are hashed and never stored in plain text
Payment credentials are handled entirely by Hubtel and never stored on GLS servers

8. Your Rights

You have the right to:

Access your personal data held by GLS
Correct inaccurate or incomplete information via your profile
Delete your account and associated data through the App (Profile → Settings → Delete Account)
Object to certain processing of your data
Data portability — request a copy of your data by contacting us

To exercise any of these rights, contact us at: support@ghanalawsociety.org.gh

9. Children’s Privacy

The App is intended for adults (18 years and older) who are qualified lawyers or enrolled law students. We do not knowingly collect data from children under 18. If you believe a minor has provided us with personal data, contact us immediately.

10. Third-Party Links

The App may contain links to external websites (e.g., the GLS website). We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes through the App or via email. Continued use of the App after changes constitutes your acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy:

Ghana Law Society Email: support@ghanalawsociety.org.gh Phone: +233 30 276 4421 Website: www.ghanalawsociety.org.gh